Executive Administrative Assistant

Job description

Exp - 2- 5 Years

Duration : 18 months

Location : Bengaluru

No Transportation provided

Job Description:

Rhythm Of Business: Rhythms Of Business are typically driven in consultation with the team leadership and include all hands, townhalls and technical reviews of various varieties: execution, marketing and business metrics.

Business Operations: Proactively manage budget and accounting processes for the team, anticipate procurement needs, vendor management all while working in a rich environment with a variety of support teams RE&F, HR, Finance, etc. Identify, recommend, and implement solutions to departmental operations and process issues. Keep abreast of changes in policies and ensure operational hygiene and compliance to policies by reviewing and providing information to the teams.

Executive Support: Support executives travel itineraries, calendar, expenses, etc. Support end to end logistics and schedules for our external/internal executives including coordination with various levels of globally distributed teams. Manage schedules/calendars for the leader/s and anticipate needs to enable them to be more productive.

Team support: Effectively plan and organize different team events. Coordinate off-sites including end-end logistics arrangements. Tune into the pulse of the team and anticipates their needs ahead of time and plan for the same. Single point of contact for all administrative tasks like raising purchase orders, verifying expenses as needed, updating internal tools, procuring gifts, mementos, awards, promptly assisting with team requests while ensuring compliance with corporate policies and procedures.

New Hires and workforce planning: Help in making sure new hires are setup and productive on the day they land by being pro-actively taking care of their access, hardware, IDs and other relocation logistics as required. Update and maintain organizational distribution lists, org charts and reporting and serve as the single point of contact for onboarding/exit processes and formalities.

Asset Management: Responsible for keeping track of all physical assets in the team, procurement and disbursement per policy.

Qualifications Experience as administrative assistant conducting business operations and managing rhythm of business for a team of 100+ people.

Should have experience managing executive visits and team events, vendor management. Procurement, asset management is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

• Top skills: • MS Office •Level of experience with each (years): 4 - 5