Event Coordinator

Job Summary:

The Event Coordinator at SHEOWS will plan, organize, and execute events that raise awareness about elderly care, engage donors, and strengthen our community outreach efforts. This includes fundraising campaigns, corporate CSR events, awareness drives, cultural programs at care centers, and national celebrations. The role requires creativity, strong coordination skills, and the ability to manage end-to-end event operations while representing SHEOWS’ mission with empathy and professionalism.

Key Responsibilities:

Event Planning & Execution:

• Plan and execute fundraising events such as charity galas, donor engagement programs, and online fundraising campaigns.
• Organize awareness events like Elderly Care Awareness Week, World Elder Abuse Awareness Day, and International Day of Older Persons.
• Coordinate festive and cultural celebrations at SHEOWS care centers (Independence Day, Republic Day, Diwali, Holi, etc.).
• Develop event timelines, budgets, and action plans to ensure timely and efficient execution.

Corporate & Donor Engagement:

• Liaise with corporate CSR teams to organize collaborative events and employee engagement activities.
• Manage donor events and visits to care centers, ensuring a meaningful experience that reflects SHEOWS’ mission.
• Build and maintain strong relationships with sponsors, partners, and community stakeholders.

Vendor & Volunteer Management:

• Identify and finalize vendors for event services (venue, catering, printing, AV setup, decorations).
• Mobilize volunteers and allocate responsibilities for on-ground event support.

Branding, Marketing & Promotion:

• Work with the communications team to design event promotion strategies for social media, email newsletters, and print media.
• Create event collaterals like brochures, banners, digital creatives, and presentations.
• Handle RSVP lists, guest communications, and event publicity.

Budgeting & Reporting:

• Prepare event budgets and track expenses to ensure cost-effective planning.
• Maintain records for financial transparency as per NGO compliance requirements.
• Submit post-event reports including photos, impact analysis, and donor feedback.

On-Site Management:

• Oversee event setups, registrations, and guest hospitality.
• Coordinate with care center staff to ensure elderly residents’ participation and comfort during celebrations.
• Troubleshoot issues on the event day to ensure seamless execution.

Required Qualifications & Skills:

• Education: Graduate in Event Management, Marketing, Public Relations, or related field.
• Experience: 2–4 years in event planning and coordination; experience in NGO, CSR, or donor engagement events preferred.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills in English & Hindi.
• Proficiency in MS Office and familiarity with Canva or similar design tools.
• Ability to work under pressure and meet strict timelines.

Preferred:

• Experience in fundraising events and corporate CSR partnerships.
• Knowledge of NGO operations, donor engagement, and compliance processes.
• Ability to manage both offline and virtual events effectively.

Employment Type & Benefits:

• Opportunity to make a real difference in the lives of abandoned elderly.
• A dynamic, mission-driven work environment that values creativity and innovation.

Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person