Domestic & International Travel Desk Coordinator @ Pune

1. Domestic & International Travel Coordination

• Handle end-to-end travel bookings for India-based employees (air, rail, hotel, visa assistance).
• Coordinate with US counterparts for travel arrangements of US-based employees visiting India (and vice versa).
• Manage international bookings, ensuring visa compliance, cost optimization, and itinerary planning.

2. Employee Cab Facility Management India (24/7 Operations)

• Plan, implement, and manage

  night shift cab facility

  for India employees, especially in metro cities.
• Coordinate with empaneled cab vendors for timely and safe pick-ups and drop-offs.
• Maintain route plans and cab rosters for night shifts considering cost-effectiveness and employee safety.
• Monitor cab GPS, adherence to travel schedules, and real-time tracking during odd hours.
• Ensure compliance with employee safety norms, including female employee safety protocols.

3. Vendor & Cost Management

• Negotiate contracts and service SLAs with travel and cab vendors.
• Monitor invoicing, billing accuracy, and TAT adherence.
• Track budgets and submit regular cost reports to management.

4. Policy Compliance & Documentation

• Ensure all travel activities adhere to company travel policy and statutory regulations.
• Maintain updated travel logs, cab usage logs, audit records, and MIS reports.
• Facilitate travel insurance, foreign exchange, and visa support documentation as per destination country requirements.

5. Emergency & Crisis Handling

• Serve as first point of contact for travel-related emergencies (delays, cancellations, medical issues).
• Provide round-the-clock support during critical business travel windows or shifts.

6. Stakeholder Communication & Coordination

• Work closely with HR, Admin, Security, and Finance teams for smooth coordination of employee travel and transport needs.
• Liaise with US-based admin or travel coordinators for alignment on cross-border travel requests.