Digital Marketing Executive Assistant

Hi! I’m Swapnicah Jain, founder of a digital marketing and brand growth agency. I’ve been working with global brands for over 13 years — from fashion and skincare to wellness, coaches, and salons. I mostly work 1:1 with my clients and now I’m ready to welcome one grounded, reliable person to join me closely in this next phase of growth.

I’m looking for a full-time Executive Assistant who can work with me from my office in Sector-63, Noida. I run a small, peaceful setup and are looking for someone who can hold space with us, support operations, and grow into a strong pillar for the business.

You will be working as my right hand, helping me stay focused on income-generating and CEO-level tasks.

1. Calendar, Scheduling & Time Protection

• Manage my daily and weekly calendar — Zoom meetings, client calls, breaks, family time
• Book calls through Topmate, Calendly, etc.
• Send gentle reminders for appointments
• Manage content creation and scheduling for my LinkedIn profile

2. Client Communication & Inbox Management

• Sort and respond to client emails
• Follow up on leads, overdue payments, feedback, and check-ins
• Send welcome/intake forms or client onboarding emails
• Draft basic replies or assign urgent messages to me only

3. Project & Team Coordination

• Use tools like Asana, Slack, Notion, or Trello to track team and freelancer work
• Follow up with my designers, editors, developers, etc.
• Create weekly check-in reports for all active client projects

4. Content & Campaign Prep

• Prepare Instagram, LinkedIn, or newsletter content for review
• Upload approved content to scheduling tools (like Planoly, Later, or Buffer)
• Send reminders for reels/posts/ads I need to approve
• Coordinate with my copywriter/designer for missing assets

5. Website & Digital Asset Support

• Update text/images on Wix Studio or WordPress (basic level)
• Organize files, images, testimonials, case studies
• Maintain Google Drive or Dropbox so everything is easy to find

6. Basic Client Operations

• Send invoices, receipts, proposals
• Track weekly income/expenses in a basic spreadsheet
• Maintain a CRM or Notion database of clients and leads

7. Personal Assistant Crossovers (Optional)

• Help book travel, hotel stays for my retreats or vacations
• Order supplies, decor, or ritual tools for office
• Track birthdays or special dates of family, team, or VIP clients

You’re the right fit if:

• You’re someone who’s calm, trustworthy, and organized
• You like working in a quiet environment without chaos
• You’re okay being part of a small setup (not a corporate space)
• You’re naturally proactive and like to get things done
• You’re comfortable working closely with me
• You live near or can easily commute to Noida Sector-63

Timings & Salary:

• Full-time | Monday–Saturday - Timings- 12 noon - 8 pm in the office, but should be flexible based on my availability, as I work with US clients mostly.
• In-Office (Work-from-home allowed on select days- if approved)
• Salary: ₹15,000 – ₹30,000/month depending on experience

Why work with me?

You’ll be working directly with me — not lost in a big team. I’ll involve you in creative discussions, client work, and decision-making. I value calm energy, clear communication, and loyalty. If we vibe well, this role can grow into operations or creative lead in the future.

Job Type: Full-time

Pay: ₹15,000.00 - ₹26,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Are you comfortable working usually from 12noon to 8 pm, but it has to be flexible as you will be working as my assistant.

Experience:

• Social media marketing: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person