Coordinator - Consulting Department

Role & responsibilities

Key Responsibilities

Support to the Partner

• Act as a

  task manager and reminder system

  for the Partner track all pending tasks, send reminders, and ensure timely completion.
• Manage the Partners calendar, including scheduling client calls, internal reviews, and strategic meetings.
• Prepare and organize materials for meetings:

  high-quality PowerPoint presentations, Excel trackers, reports, and Minutes of Meeting (MoM)

  .
• Maintain confidential documents such as contracts, proposals, and strategic notes.
• Follow up on delegated tasks with the team and ensure updates are shared with the Partner within deadlines.
• Perform

  any other work assigned by the Partner or Management

  , as required.

Project & Team Coordination

• Maintain and regularly update the

  staffing log and project timeline tracker

  (allocations, start/end dates, team assignments).
• Support employee and project onboarding — updating staffing details, assigning laptops, sharing induction material, and tracking induction test completion.
• Collect and verify project onboarding checklists (Project Initial Checklist, Client Onboarding Checklist).
• Create and manage

  project-specific folders on the server

  , ensuring proper documentation of files, reports, case studies, testimonials, and PCCs.
• Ensure daily discipline across teams by monitoring

  morning Plan of Action (POA)

  and

  evening Work Done summaries

  in designated channels.
• Coordinate project closure activities — including distribution of client certificates and employee recognition trophies.

Client & Communication Support

• Coordinate with clients directly and represent the Partner professionally with

  excellent spoken and written English communication

  .
• Ensure smooth execution of client meetings - arranging projectors, setting up presentations, preparing documents, and organizing snacks/refreshments.
• Act as a liaison between the Partner, clients, and internal teams to ensure a timely and smooth flow of information.

Training & Vendor Coordination

• Coordinate and provide full logistical support during

  training sessions

  — organizing the entire event including venue, materials, attendance, setup, and refreshments.
• Liaise with

  vendors and service providers

  when required, ensuring timely delivery and smooth arrangements.
• Proactively resolve operational issues and anticipate requirements to avoid last-minute challenges.

Preferred candidate profile

Qualifications & Skills

• Graduate in any discipline (Business/Commerce preferred).
• 2–5 years of experience as an

  Executive Assistant, Project Coordinator, or similar role

  .
• Strong proficiency in

  MS PowerPoint, Excel, and Word

  — with the ability to create professional presentations and trackers.
• Excellent communication skills (both

  verbal and written English

  ).
• Strong organizational, multitasking, and time management skills.
• Ability to

  coordinate with members,

  ensuring timely completion of deliverables.
• Logical thinker with strong

  common sense

  and practical judgment.
• Highly proactive, independent, and reliable — able to

  act without waiting for instructions

  .
• High integrity and discretion in handling confidential matters.