Contracts Administrator

Purpose

The Contracts Administrator will work within the [Veramed Finance / Veramed C&P] team and will be responsible for the consultant and contractor resource life cycle, including independent and third-party consultants.

Key Responsibilities

• Work closely with recruitment team and account managers to keep abreast of new consultant engagements and contract renewals.
• Create all new consultancy agreements and renewals.
• Liaise with new and existing consultants and respond to queries.
• Liaise with the legal team to manage queries about data protection, privacy, and insurances.
• Manage all consultant onboarding including pre-screening.
• Send termination notices and respond to short notice changes.
• Manage consultant leavers offboarding.
• Maintain Cezanne HR with details of global consultants.
• Maintain consultant trackers, checking for daily updates or changes.
• Run ad-hoc reports from Cezanne HR as required.
• Create Veramed profiles.
• Coordinate signing of compliance documents.
• Manage all consultant Qdos assessments and escalate queries when required.
• Keep up to date with related guidance and regulations, including IR35 (UK) and 1099 (US).
• Liaise with resource partners and umbrella companies.
• Create third party resource agreements.
• Perform work in full compliance with applicable legislation, regulations, company policies, procedures and training.

Minimum Qualification Requirements

• Educated to degree level.
• Experience of document management and administration, particularly of a sensitive and/or confidential nature.
• Experience working in a professional environment.

Other Information/Additional Requirements

• Excellent administration skills with the ability to manage several diverse tasks efficiently.
• Excellent written and verbal communication skills.
• Excellent interpersonal and organisational skills.
• Demonstrates assertiveness and the confidence to push back when appropriate.
• Excellent attention to detail.
• Responsiveness with a sense of urgency.
• Problem solving skills.
• Proficiency in Microsoft Office and Google applications.