14 Bid Documentation Jobs

Professional Summary: Results-driven and self-motivated Tendering & Estimation Specialist with extensive experience handling PAN India tenders for government, public sector undertakings, and private organizations. Demonstrated expertise in preparing high-quality bid documentation, conducting cost estimation and analysis, managing pre- and post-bid activities, vendor evaluation, and ensuring timely tender submissions. Known for negotiation excellence, stakeholder coordination, and driving business growth through strategic bidding processes. Key Responsibilities: Tender Management Independently managed all aspects of E-tendering and physical tender submissions across India Studied and analyzed tender documents including qualification criteria, technical scope, and commercial conditions Prepared high-quality bid documents and ensured adherence to compliance and submission deadlines Floated RFQs to vendors/contractors and collected, evaluated, and compared quotations Coordinated internal departments to ensure timely and complete submission of tenders Participated in pre-bid meetings and raised relevant technical/commercial clarifications Maintained strong understanding of tender terms, LOIs, LOAs, and contract finalizations Estimation & Rate Analysis Performed detailed cost estimation and rate analysis for projects in various sectors Prepared pre-tender cost estimates based on project scope and market conditions Reviewed subcontractor and vendor quotations and supported price negotiations Ensured accurate scope understanding and best pricing aligned with execution strategy Participated in peer reviews for estimates and assisted in commercial bid evaluation Documentation & Coordination Drafted and submitted commercial and techno-commercial bids as per project-specific requirements Managed post-tender documentation including contracts, agreements, and work orders Organized and participated in bid initiation and review meetings with cross-functional teams Provided guidance and technical support to junior engineers during estimation and bid preparation Maintained structured tender trackers and documentation for all bid submissions Vendor & Stakeholder Management Evaluated supplier quotations and ensured commercial and technical compliance Ensured timely availability of subcontract offers and supported procurement coordination Worked closely with the proposals manager to finalize tender clarifications and qualifications Maintained engagement with internal stakeholders, clients, and vendors throughout the bid cycle Team Leadership & Cross-functional Support Led a team of two and ensured on-time deliverables aligned with business expectations Collaborated across different time zones and departments to manage bid and proposal requirements Supported event organization and pre-sales activities to enhance tendering opportunities Negotiation Mastery: Expert negotiator with the ability to tailor communication during high-pressure bidding scenarios Ensured stakeholder collaboration and buy-in throughout the tender process Skilled in resolving commercial disagreements and driving favorable contract terms Computer Proficiency: Operating Systems: Windows 10, 8.1, 8, 7, XP, 98 MS Office Suite: Word, Excel, PowerPoint, Outlook, Access, OneNote Email Tools: Filters, folders, mail merge, rules Other Tools: Google Drive, Spreadsheets, Social Media, Web Tools, Enterprise Systems Basic Programming Knowledge: Fundamentals of C-language and applications

As a Mechanical Engineer with 3-4 years of experience, your role will involve demonstrating effective communication and problem-solving skills. You will be responsible for evaluating vendors to ensure their performance aligns with established specifications and assessing order and bid documentation. Taking the lead in creating profitable ways to manage obsolete and slow-moving stock to offset losses will be part of your duties. Additionally, you will manage the company's day-to-day purchasing activities, ensuring that all purchasing agents meet their performance standards. Your responsibilities will include assisting in developing more effective invoicing and collecting processes and overseeing the purchasing process, encompassing buying, selling, and distribution aspects within the company. You will review new project proposals, analyze existing purchasing processes for performance, and implement improvements to enhance purchasing processes and delivery systems. Identifying ideal suppliers based on quality, cost, and reliability will also be a key aspect of your role. The successful candidate should ideally hold a relevant qualification in Mechanical and/or Production Engineering. However, candidates with considerable experience are also encouraged to apply. Mechanical problem-solving ability, troubleshooting skills, and excellent verbal and written communication skills are essential for this position. If you are interested in this opportunity, please apply by sending your details to hr@synergytechs.com. Kindly note the other current openings in various roles such as HR Manager, Executive Purchase, VMC Operator, Mechanical Fitter, Electrical Technician, Draughtsman-Mechanical, Design Engineer (BIW and Material Handling), PLC Programmer, Executive Finance, Executive Marketing, Manager Production, Vendor Development Engineer, and Welder. Each of these positions requires specific skills and qualifications, so feel free to explore and apply accordingly.,

The job involves preparing cost-competitive and technically sound proposals for project-based systems. You will be required to interpret client RFQs, data sheets, and technical specifications. Additionally, conducting technical presentations and liaising with consultants, EPCs, and clients is a key aspect of the role. You will drive design finalization in coordination with engineering and execution teams. Supporting site visits, project evaluation, and system layout design will be part of your responsibilities. Leading vendor coordination, BOQ generation, and bid documentation are crucial tasks. Handling post-bid technical and commercial clarifications is also required. You will interact with vendors, contractors, OEMs, internal teams, and various stakeholders. This is a full-time position with benefits including paid sick time and a performance bonus. The work schedule involves day shifts, morning shifts, and weekend availability. The work location is in-person.,

Job Description: Senior Manager RFP/Tenders Position Title: Senior Manager RFP/Tenders Business Unit: MSM Unify – B2G (Business-to-Government) Location: Gurugram, India Reports To: Vice President ________________________________________ About MSM Unify MSM Unify is a global education and workforce solutions platform connecting students, institutions, governments, and employers through innovative, technology-enabled services. Our B2G vertical partners with central and state governments to deliver impactful projects in education, skilling, and workforce development, driven by excellence and compliance in public procurement. ________________________________________ Role Overview We are looking for a strategic and detail-oriented Senior Manager – RFP/Tenders to lead MSM Unify’s end-to-end participation in government procurement processes. The role involves managing RFPs, EOIs, tenders, and GeM opportunities, ensuring compliance, timely submissions, and maximizing win potential. The ideal candidate will bring proven expertise in public sector bidding and a strong understanding of government procurement platforms, policies, and documentation standards. ________________________________________ Key Responsibilities Tender & Bid Management Identify, track, and analyze relevant RFPs, EOIs, tenders, and empanelments across GeM, CPPP, state portals, and departmental websites. Lead the end-to-end bid lifecycle, including planning, documentation, compliance checks, submission, and follow-up. Draft and review high-quality technical and financial proposals, annexures, and pre-qualification documents. Ensure 100% compliance with tender conditions, eligibility norms, and government procurement guidelines. Stakeholder Coordination Work closely with internal teams (finance, legal, HR, operations, delivery) to collect required inputs for proposals. Liaise with government departments, PSUs, and clients for clarifications, corrigenda, presentations, and bid defense meetings. GeM & Empanelments Manage registrations, catalog uploads, and order fulfillment on Government e-Marketplace (GeM) portal. Track and ensure timely renewal of empanelments, digital signatures (DSCs), and eligibility documents. Market Intelligence Monitor competitor activity, pricing benchmarks, and market trends to inform bidding strategy. Maintain a repository of standard templates, documents, and a comprehensive bid tracker for all submissions. ________________________________________ Qualifications Graduate/Postgraduate in Business Administration, Public Policy, Law, or related disciplines. 8–12 years of experience in government tendering, bid management, or public sector business development, preferably in education, skilling, consulting, or infrastructure. Strong working knowledge of GeM, CPPP, eProcurement portals, and public procurement norms. Proven track record of managing and winning competitive bids. Excellent written and verbal communication skills, with strong documentation and formatting ability. ________________________________________ Preferred Attributes Experience working on government-funded programs (e.g., MSDE, NSDC, State Skill Missions, CSR projects). Familiarity with bid pricing models, BoQs, and commercial evaluation techniques. Ability to work under tight deadlines and handle multiple bids concurrently. Strong negotiation, coordination, and stakeholder management skills. ________________________________________ Why Join MSM Unify? Be part of impactful government and institutional projects shaping education and workforce development in India. Work in a dynamic, innovative, and mission-driven organization. Competitive compensation and opportunities for growth in a leadership role.

Key Responsibilities: Monitor daily tenders and bidding opportunities on the GeM portal. Analyze eligibility criteria, scope of work, and tender specifications to assess feasibility. Prepare and compile all necessary documentation required for tender participation. Submit bids on the GeM portal, ensuring compliance with all procedural requirements. Coordinate with internal teams (sales, finance, technical) to gather necessary inputs for bids. Track submitted bids, respond to clarifications, and follow up on award outcomes. Maintain and update bid documentation, records, and tender tracking reports. Ensure timely renewals and registrations of company profile and certifications on GeM. Manage vendor assessments, product listings, and catalog uploads on the GeM portal. Build and maintain relationships with government buyers and procurement officers.

Senior Associate (m/f) Operational Audit focus Engineering/Technology/Supply Chain Youll make a difference by: Identify key risks in Siemenss operational and financial environment and develop an understanding of business processes, goals, and strategy to provide analysis and interpretation to management. Design and execute comprehensive audits around topics like procurement, projects in industries of Siemens businesses, to address the identified risks. Enhance and challenge existing audit techniques. Develop and promote digital use cases that increase coverage and overall assurance in cooperation with our data analytics team. Independently drive assurance objectives during fieldwork, including stakeholder interviews and technical evaluations. Participate in meetings with senior management to present your conclusions and recommended improvements. Maintain and build your network in various Siemens businesses and functions. Make use of the unique chance to participate in audits within other practices in CF A Conduct your audit engagements using CF As agile audit methodology. Your defining qualities: Strong academic background including a masters degree or equivalent experience in engineering, IT and/or Business. Requires 8 to 10 years of experience in industries similar to Siemens DI, SI or MO (Project business, PLM, Manufacturing, Product business, Supply Chain), or a Big 4 accounting or consulting firm. Ability to transfer your Engineering/Technology mind-set into multiple audit cases. Should have an understanding of projects from bid stage to execution including bid documentation, tendering, scheduling, achievements, resourcing, monitoring, etc. Necessary skills, experience, and motivation to develop out of Controlling and Finance Assurance department within 6-8 years and move into a business role at Siemens. Commitment to continuous learning and education Demonstrated history of career advancement. Ability to continue an accelerated career track. Fluency in English along with excellent verbal and written communication skills Flexibility to travel up to 50% (including internationally) as well as to live/embrace our remote-working culture.

Senior Associate (m/f) Operational Audit focus Engineering/Technology/Supply Chain Youll make a difference by: Identify key risks in Siemenss operational and financial environment and develop an understanding of business processes, goals, and strategy to provide analysis and interpretation to management. Design and execute comprehensive audits around topics like procurement, projects in industries of Siemens businesses, to address the identified risks. Enhance and challenge existing audit techniques. Develop and promote digital use cases that increase coverage and overall assurance in cooperation with our data analytics team. Independently drive assurance objectives during fieldwork, including stakeholder interviews and technical evaluations. Participate in meetings with senior management to present your conclusions and recommended improvements. Maintain and build your network in various Siemens businesses and functions. Make use of the unique chance to participate in audits within other practices in CF A Conduct your audit engagements using CF As agile audit methodology. Your defining qualities: Strong academic background including a masters degree or equivalent experience in engineering, IT and/or Business. Requires 8 to 10 years of experience in industries similar to Siemens DI, SI or MO (Project business, PLM, Manufacturing, Product business, Supply Chain), or a Big 4 accounting or consulting firm. Ability to transfer your Engineering/Technology mind-set into multiple audit cases. Should have an understanding of projects from bid stage to execution including bid documentation, tendering, scheduling, achievements, resourcing, monitoring, etc. Necessary skills, experience, and motivation to develop out of Controlling and Finance Assurance department within 6-8 years and move into a business role at Siemens. Commitment to continuous learning and education Demonstrated history of career advancement. Ability to continue an accelerated career track. Fluency in English along with excellent verbal and written communication skills Flexibility to travel up to 50% (including internationally) as well as to live/embrace our remote-working culture.

Company Profile: TUV SUD In 1866, our founders had a bold vision to reduce the impact of technological risks and protect people, assets, and the environment. More than 150 years on, sustainability and safety continue to be the backbone of our mission and services. The TV SD brand is a universally recognized symbol of safety, security and sustainability. Job Description Responsible for preparation of tender documents for Chemical, Oil, gas sectors. Prior background in tendering (industrial/ infrastructure) will be preferred Should have Proficiency in bid documentation for end-to-end Bid management/Tendering for Govt. clients/ PSUs Roles & Responsibilities: Well versed with bidding process at government/ GEM portals. Downloading of tenders and maintaining database. Preparing pre-qualification documents, EOI, Bids. Coordinating with central functions for bid compliance (accounts, legal, FICO, etc.) Generation of relevant MIS reports/ tender tracking updates Maintaining documentation and correspondence of BD activities and updating of credentials on regular basis Preparing all tender MIS Education: B.Tech Mechanical/ Electrical, 3 5 years experience in Bid Management, Tendering, Gem Portal, Government Tender, PSU, oil, Gas, Refinery.

Identify relevant solar EPC tenders (Government & Private) through portals and networks. Review and interpret tender documents (technical & commercial). Prepare competitive cost estimates, budgets, and commercial offers. Prepare summary sheets of tenders including scope, timelines, payment terms, and key risks. Coordinate with internal teams (engineering, purchase, execution) for inputs and documentation. Ensure timely submission of compliant bids. Handle pre-bid queries, vendor/partner coordination, and post-bid clarifications. Maintain a database of submitted tenders, win/loss analysis, and pricing trends. Stay updated with MNRE, SECI, DISCOM, and State-level tendering guidelines and schemes. Strong knowledge of costing, BoQ preparation, and bid documentation. Must be familiar with government e-procurement portals like CPPP, GeM, SECI, etc. Proficient in MS Excel, Word, and PowerPoint. Location- Delhi NCR, Bangalore, Chennai, Pune, Kolkata, Ahmedabad, Mumbai, Hyderabad Exp.- 24 years of experience in solar tendering (Rooftop / Ground-Mounted / Hybrid Systems)

Identify relevant solar EPC tenders (Government & Private) through portals and networks. Review and interpret tender documents (technical & commercial). Prepare competitive cost estimates, budgets, and commercial offers. Prepare summary sheets of tenders including scope, timelines, payment terms, and key risks. Coordinate with internal teams (engineering, purchase, execution) for inputs and documentation. Ensure timely submission of compliant bids. Handle pre-bid queries, vendor/partner coordination, and post-bid clarifications. Maintain a database of submitted tenders, win/loss analysis, and pricing trends. Stay updated with MNRE, SECI, DISCOM, and State-level tendering guidelines and schemes. Strong knowledge of costing, BoQ preparation, and bid documentation. Must be familiar with government e-procurement portals like CPPP, GeM, SECI, etc. Proficient in MS Excel, Word, and PowerPoint. Location- Delhi NCR, Bangalore, Chennai, Pune, Kolkata, Ahmedabad, Mumbai, Hyderabad Exp.- 24 years of experience in solar tendering (Rooftop / Ground-Mounted / Hybrid Systems)

Job Title: BID Executive Location: Kolkata, India Job Type: Full-Time (Work from Office) Experience Required: 2 to 5 Years Company Overview: Prime Infoserv Pvt Ltd is a leading Cyber Advisory and Managed Security Services (MSS) provider, offering cutting-edge IT infrastructure, cybersecurity, and compliance solutions. We are currently seeking a proactive and detail-oriented BID Executive to join our dynamic team and support our growth in competitive bidding and tender processes. Key Responsibilities: Analyze bid documents and understand tender requirements in coordination with internal departments. Design customized solutions in alignment with tender specifications and organizational capabilities. Prepare competitive, compliant, and winning proposals with appropriate pricing strategies. Collaborate with vendors for BOQs, costing, and documentation; maintain a vendor database. Coordinate internally to gather necessary inputs and approvals for bid submission. Ensure timely completion and submission of tender documentation. Manage communications related to NDAs, commercial negotiations, and vendor confirmations. Maintain complete and organized tender documentation and files. Provide regular updates and timelines for ongoing and upcoming tenders. Key Skills: Tender Management, Proposal Writing, Bid Documentation, Pricing Strategy, Vendor Coordination, Commercial Negotiation, Compliance, Risk Mitigation, Cybersecurity Solutions (mandatory) Work Mode: Work from Office (Kolkata)

Senior Associate (m/f) Operational Audit focus Engineering/Technology/Supply Chain Youll make a difference by: Identify key risks in Siemenss operational and financial environment and develop an understanding of business processes, goals, and strategy to provide analysis and interpretation to management. Design and execute comprehensive audits around topics like procurement, projects in industries of Siemens businesses, to address the identified risks. Enhance and challenge existing audit techniques. Develop and promote digital use cases that increase coverage and overall assurance in cooperation with our data analytics team. Independently drive assurance objectives during fieldwork, including stakeholder interviews and technical evaluations. Participate in meetings with senior management to present your conclusions and recommended improvements. Maintain and build your network in various Siemens businesses and functions. Make use of the unique chance to participate in audits within other practices in CF A Conduct your audit engagements using CF As agile audit methodology. Your defining qualities: Strong academic background including a masters degree or equivalent experience in engineering, IT and/or Business. Requires 8 to 10 years of experience in industries similar to Siemens DI, SI or MO (Project business, PLM, Manufacturing, Product business, Supply Chain), or a Big 4 accounting or consulting firm. Ability to transfer your Engineering/Technology mind-set into multiple audit cases. Should have an understanding of projects from bid stage to execution including bid documentation, tendering, scheduling, achievements, resourcing, monitoring, etc. Necessary skills, experience, and motivation to develop out of Controlling and Finance Assurance department within 6-8 years and move into a business role at Siemens. Commitment to continuous learning and education Demonstrated history of career advancement. Ability to continue an accelerated career track. Fluency in English along with excellent verbal and written communication skills Flexibility to travel up to 50% (including internationally) as well as to live/embrace our remote-working culture.

Senior Associate (m/f) Operational Audit focus Engineering/Technology/Supply Chain Youll make a difference by: Identify key risks in Siemenss operational and financial environment and develop an understanding of business processes, goals, and strategy to provide analysis and interpretation to management. Design and execute comprehensive audits around topics like procurement, projects in industries of Siemens businesses, to address the identified risks. Enhance and challenge existing audit techniques. Develop and promote digital use cases that increase coverage and overall assurance in cooperation with our data analytics team. Independently drive assurance objectives during fieldwork, including stakeholder interviews and technical evaluations. Participate in meetings with senior management to present your conclusions and recommended improvements. Maintain and build your network in various Siemens businesses and functions. Make use of the unique chance to participate in audits within other practices in CF A Conduct your audit engagements using CF As agile audit methodology. Your defining qualities: Strong academic background including a masters degree or equivalent experience in engineering, IT and/or Business. Requires 8 to 10 years of experience in industries similar to Siemens DI, SI or MO (Project business, PLM, Manufacturing, Product business, Supply Chain), or a Big 4 accounting or consulting firm. Ability to transfer your Engineering/Technology mind-set into multiple audit cases. Should have an understanding of projects from bid stage to execution including bid documentation, tendering, scheduling, achievements, resourcing, monitoring, etc. Necessary skills, experience, and motivation to develop out of Controlling and Finance Assurance department within 6-8 years and move into a business role at Siemens. Commitment to continuous learning and education Demonstrated history of career advancement. Ability to continue an accelerated career track. Fluency in English along with excellent verbal and written communication skills Flexibility to travel up to 50% (including internationally) as well as to live/embrace our remote-working culture.

Key Responsibilities: Manage complete tendering process for government contracts in hospital infrastructure, IVD, and diagnostics. Identify and evaluate tenders floated by government bodies, public sector undertakings, and healthcare institutions. Handle e-procurement portals (GeM, CPPP, state-level portals) for downloading, preparing, and submitting bids. Coordinate internally with sales, product, logistics, legal, and finance teams for timely compilation of documents. Prepare technical and commercial bid documents, ensuring full compliance with tender requirements. Handle submission of EMD, BGs, declarations, and affidavits in line with government norms. Track bid deadlines, pre-bid meetings, and tender amendments, and ensure timely action. Maintain and update tender trackers, bid status reports, and related documentation regularly. Follow up post-submission for bid results, clarifications, price negotiations, LOIs, POs, and contract formalities. Maintain accurate understanding of government procurement policies, norms, and documentation standards. Build and maintain relationships with government procurement officers and related departments. Support audits and internal reviews related to tender documentation and compliance. Qualifications & Requirements: Education: B.E./B.Tech in Biomedical Engineering or related field Experience: 2-5 years in government tendering within hospital infrastructure, diagnostics, or IVD sectors. Key Skills: Strong knowledge of e-procurement systems (GeM, CPPP, etc.) Excellent document handling and compliance understanding Good coordination, follow-up, and multitasking ability Proficient in MS Office (especially Excel and Word) Clear communication and analytical mindset.