Assistant To Director

Name of Position:

Objectives of the Role

• Support the

  CEO/Director

  primarily, and provide additional support to executive team members as required, ensuring company goals and objectives are accomplished smoothly.
• Maintain and refine internal processes that support high-ranking executives, while coordinating resources to expedite workflows.
  
• Manage effective communication by liaising with employees, internal teams, and external stakeholders.
  
• Plan and orchestrate tasks to ensure executive priorities are met, organizational goals achieved, and best practices upheld.
  
• Collate and analyze reports/data from various departments for management review and decision-making.
  
• Conduct follow-ups with department heads and senior managers to ensure timely reporting of crucial trackers and updates.
  

Key Responsibilities

• Manage

  professional and personal scheduling

  for the CEO/Director including calendars, meetings, mail, email, phone calls, and client management.
• Coordinate complex scheduling, calendar management, and manage flow of information for senior executives.
  
• Organize and manage travel logistics (flights, accommodations, transportation, meals).
  
• Provide administrative and office support including documentation, spreadsheet management, filing systems, and maintaining contact databases.
  
• Ensure confidentiality of all sensitive materials and discussions.
  
• Organize team communications, board meetings, and internal/external events.
  

Required Skills & Qualifications

• Minimum

  4+ years of experience

  in an administrative role reporting directly to senior/top management.
• Excellent written and verbal communication skills.
  
• Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
  
• Proficiency in

  MS Office/Google Workspace

  and quick adaptability to new tools/software.
• Flexible, proactive, and a strong team player with problem-solving attitude.
  
• Ability to maintain confidentiality with high integrity.
  

Preferred Skills & Qualifications

• Experience in managing budgets and monitoring expenses.
  
• Experience in designing and streamlining internal processes and filing systems.
  
• Exposure to working with senior leadership teams in a fast-paced environment.