Assistant Program Manager

The Lead Project/Program Manager will be responsible for leading project and program teams, providing a comprehensive range of Project and Program Management duties from inception to completion. This role involves delivering effective Project Management services across various market sectors. The successful candidate will guide the preparation and maintenance of all Project Management aspects, establish and ensure adherence to governance frameworks, monitor team and contractor performance, and manage project schedules and financial aspects. This position also drives continuous improvement, automation, and lean techniques to enhance consistency and efficiency across projects, programs, and portfolios. The Lead Project/Program Manager will proactively support the establishment of programs and PMOs, manage work within complex stakeholder environments, and contribute to continually improving service delivery and establishing best practices.

Roles & Responsibilities

• Lead the Project/Program team and provide a range of Programme and Project Management duties from project inception to completion.
• Provide effective delivery of Project Management services across range of market sectors.
• Be able to guide the preparation and maintenance of all PM aspects including and provide governance frameworks (including but not limited to the Project Management framework, Risk Management Framework, Stakeholder management etc.) for the Program.
• Ensure Contractual governance framework across the Program.
• Issue instructions, on behalf of the Client, to the Professional Team and Contractor in accordance with the terms of their Appointments/the Building Contract.
• Monitor the performance of the Professional Team and the Contractor. Support the PMO lead to report to the Client.
• Prepare and maintain the Programme for the design, procurement and construction of the Project. Monitor actual against planned progress.
• Check applications for payment from the Professional Team, check other invoices related to the Project. Arrange for the preparation and maintenance of cash flow forecasts and other statements monitoring expenditure on the Project/Program.
• Obtain a breakdown of the cost plan from the Contractor consistent with the work package procurement strategy.
• Standardize/ automate/ develop processes and tools to track and analyze the project costs including budgets, commitments, actuals, accruals, forecasts, contingencies analysis.
• Drive continuous improvement, automation, lean techniques to drive consistency and efficiencies across projects, programmes and portfolios.
• Proactively support the establishment of programmes and programme management offices (PMOs). Manage programmes of work, often within complex stakeholder environments.
• Manage and deliver aspects of PMO service delivery on behalf of Clients.
• Support and sometimes lead stakeholder engagement across the programme, including senior members of the Clients Team.
• Support the meeting/exceeding KPI's and SLA's set for our business.
• Support the Programme Management lead in continually improving our service delivery tool kit and establishing best practice in the Programme community.
• Work closely with other members of the Programme Team to create reports, understand the data, create actions and manage them through to completion.

Minimum Requirements

• Minimum 5+ years of relevant experience.
• Bachelors / Masters degree in Construction / Project Management (Civil/Architecture candidates Preferred).
• Excellent Digital/Data Analytics skills.
• Strong verbal and written communication skills is essential.
• A result-oriented individual able to handle stakeholders with a strong ability to influence, guide and provide critical feedback. Ability to manage multiple projects.

Desired Requirements:

• Excellent inter-personal skills.
• Hands-on experience in Programme, projects management in an international environment with experience in the procurement / contracting field.
• Experience in leading and managing or working in multi-disciplinary teams.
• Sound knowledge in all aspects of project controlling and reporting with special focus on trend analysis and forecasting. Solid hands-on experience into analytical / data interpretation skills.
• Certified Project Management Professional (PMP) / RICS or equivalent credential(s), Knowledge of NEC JCT contracts, familiarity with RIBA plan of works.
• Expertise in O365 Apps.
• Know-how in MSP, Primavera P6, Power BI & Data Analytics, automation using Smartsheets & Excel VBA.