Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Responsibilities:
Facility Operations and Maintenance:
Assist in ensuring the proper functioning and maintenance of the facility's infrastructure, systems, and equipment.
Conduct regular inspections to identify maintenance needs and coordinate repairs and preventive maintenance.
Oversee service providers and contractors, ensuring compliance with quality standards and service level agreements.
Maintain accurate records of maintenance activities, equipment inventories, warranties, and service contracts.
Vendor Management:
Assist in managing vendor relationships by identifying, evaluating, and selecting vendors for facility-related services.
Coordinate and negotiate contracts and service agreements, ensuring compliance with budgetary requirements and performance standards.
Monitor vendor performance, conduct regular reviews, and take necessary actions to address any deficiencies.
Oversee vendor invoicing, approvals, and payment processes.
Budgeting and Financial Management:
Assist in preparing and managing the facility's budget, including forecasting expenses and tracking costs.
Monitor facility-related expenses, identify cost-saving opportunities, and recommend budget adjustments.
Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.
Space Planning and Utilization:
Assist in optimizing space utilization within the facility by collaborating with internal stakeholders to understand their needs.
Coordinate moves, adds, and changes (MAC) requests, ensuring minimal disruption to ongoing operations.
Support space planning initiatives, including renovations, expansions, or reconfigurations, if needed.
Health, Safety, and Compliance:
Assist in ensuring compliance with health, safety, and environmental regulations.
Support the implementation and maintenance of safety protocols, emergency procedures, and training programs.
Conduct regular inspections to identify potential hazards, recommend corrective actions, and maintain compliance records.
Project Coordination:
Assist in coordinating facility-related projects, such as renovations, upgrades, installations, or equipment replacements.
Collaborate with internal teams, external stakeholders, and contractors to ensure successful project execution.
Support project planning, including timelines, budgets, and resource allocation.
Monitor project progress, communicate updates, and address any potential issues.
Stakeholder Management:
Interact with internal stakeholders, such as employees, department heads, and executives, to understand their needs and address concerns.
Provide exceptional customer service and respond to facility-related inquiries in a timely manner.
Communicate facility updates, changes, and relevant information to stakeholders.
Qualifications and Skills:
Bachelor's degree in facility management, engineering, or a related field (preferred).
Proven experience in facility management or a similar role.
Strong knowledge of building systems, maintenance practices, and facility operations.
Knowledge of local building codes, regulations, and industry standards.
Excellent organizational and multitasking abilities.
Strong problem-solving and decision-making skills.
Effective interpersonal and communication skills.
Proficiency in facilities management software and Microsoft Office Suite.
Ability to prioritize and manage multiple projects simultaneously.
Knowledge of sustainability practices and principles (desired).
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
