Administrator

Teamware Solutions

3 - 6 years

6 - 7 Lacs

mumbai

Posted:1 day ago| Platform:

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Skills Required

administration purchase it setup maintenance vendor

Work Mode

Work from Office

Job Type

Full Time

Job Description

Primary responsibilities include:

Hands on experience calendar management - scheduling all weekly, monthly meetings,

one on one meetings, external meetings

Assist with new hire orientation and IT setup/coordination.
Coordinate with vendors for processing monthly invoices
Coordinate with IT and CS staff on technology related issues and special projects.
Manage repositories of information in electronic and physical form.
Prepare and circulate minutes of meetings.
Schedule interviews with candidates, including video conferences, etc. and coordinate with

selected candidates.

Coordinate video conferences/audio calls.
Maintain personnel records of the department pertaining to leave and holidays.
Coordinate trips for Corporate Services personnel from other Morgan Stanley offices.
Coordinate ground transport where needed.
Assist in collecting and submitting expense statements and coordinating reimbursements.
Handle the purchasing and maintenance of departmental office supply and office

equipment. This includes stationery, PC and blackberry.

Coordinate departmental moves.
Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
Assist in preparing reports, metrics, presentations and other documents using Microsoft

Office products such as PowerPoint, Excel, and Word

Coordinate with vendors and auditors.
Submit and review expense reports
Create and update required documents.

Required Skills:

The successful candidate will have 3 to 8 years of business administration experience in a

demanding business environment such as financial services. From an industry perspective,

we would consider a broad base of administrative candidates, but exposure to a multi-

national firm is a plus. Additional attributes are listed below:

A team player who is flexible and can work well with others to achieve common goals.
Good communication skills as the candidate will have some interaction with a range of

internal and external audiences, which includes senior management, internal client

representatives, vendors, and consultants.

Language skills: English fluency is mandatory.
Communication skills: Good verbal, written, and interpersonal skills.
Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

WFO/Hybrid- WFO

Email: prasanna.vn@twsol.com

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