Administration and Supervisor

Role & responsibilities

Job Summary:

Administrative Supervisor

Key Responsibilities:

• Supervise and coordinate all administrative activities on-site related to interior and furnishing works.
  
• Maintain accurate and up-to-date site documentation, including attendance records, delivery notes, material inward/outward registers, and contractor logs.
  
• Ensure proper inventory management of furnishing materials, tools, and supplies; coordinate with procurement and warehouse teams.
  
• Liaise with vendors, suppliers, and contractors to ensure timely deliveries and documentation.
  
• Monitor and manage petty cash expenses; maintain daily expenditure records and submit reports to the accounts department.
  
• Coordinate logistical needs such as site access, ID cards, temporary accommodations, and site utilities.
  
• Maintain cleanliness, orderliness, and administrative efficiency across the site office.
  
• Prepare and submit weekly and monthly administrative reports to the head office.
  

Qualifications:

• Bachelors degree in Business Administration, Management, or related field.
  
• Minimum 3 years experience in a similar administrative role, preferably on interior or construction sites.
  
• Knowledge of interior fit-out/furnishing materials and site workflows is an advantage.
  
• Strong organizational, multitasking, and communication skills.
  
• Proficiency in MS Office (Word, Excel, Outlook) and basic knowledge of project management tools.
  
• Ability to work independently under pressure and manage multiple tasks simultaneously.
  

Preferred Attributes:

• Hands-on approach with strong problem-solving ability.
  
• Familiarity with health, safety, and labor regulations on construction/interior sites.
  
• Fluency in English and local language(s).
  
• Willingness to be based on-site full-time.