Admin and Accounts Assistant

.Enquiry & Client Handling

• Receive all new project enquiries (phone, WhatsApp, email, website).
• Maintain an enquiry log sheet/CRM (Airtable/ClickUp/Excel).
• Do initial follow-ups: share company profile, collect basic client info, schedule meetings.
• Act as first point of contact for routine client queries (status updates, document requests).
• Escalate serious/technical queries to you or PM.

2. Administrative Support

• Maintain company documentation (contracts, agreements, NDAs, approvals, compliance docs).
• Coordinate meetings (internal + client), prepare agendas and minutes.
• Organize and archive site reports, drawings, and correspondence.
• Track project timelines in ClickUp/Airtable (updating based on site engineer/QS input).
• Handle basic procurement follow-up: calling vendors, checking delivery status.

3. Accounts & Finance Assistance

• Record all expenses (bills, site petty cash, staff reimbursements).
• Prepare basic invoices for clients.
• Track incoming payments vs outstanding receivables.
• Maintain vendor payment log (who’s been paid, who’s pending).
• Generate monthly expense/cash flow reports for you.
• Coordinate with external accountant/CA for tax, GST, compliance.

4. Coordination & Communication

• Liaison between clients ↔ contractors ↔ consultants for routine paperwork.
• Collect and consolidate daily site updates from site engineer (photos, reports).
• Draft professional emails and WhatsApp messages to clients/vendors.
• Ensure timely reminders are sent to staff/clients (payments due, approvals pending).

5. Reporting & Support

• Weekly summary report: enquiries received, follow-ups done, invoices raised, expenses logged.
• Monthly financial summary: receivables, payables, balance.
• Support business development by maintaining contact database of clients, vendors, contractors.
• Assist in preparing proposals, presentations, and tender submissions.

Job Type: Full-time

Pay: ₹10,000.00 - ₹12,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Accounting: 1 year (Preferred)
• Administration: 1 year (Preferred)

Language:

• English (Preferred)
• Malayalam (Required)

Location:

• Manjeri, Kerala (Required)

Work Location: In person