Accounts Payable Executive

Position Overview:

We are seeking a detail-oriented and organized individual to join our team as a Vendor Invoice Indexing and Validation Specialist. In this role, you will be responsible for accurately indexing and validating vendor invoices to ensure smooth processing and compliance with company policies. Your attention to detail and ability to work efficiently will play a key role in maintaining the integrity of financial records and supporting the overall accounts payable function.

Key Responsibilities:

• Invoice Indexing:

  Accurately capture and input invoice details such as vendor name, invoice number, invoice date, amount, and other relevant information into the system.

• Invoice Validation:

  Verify the accuracy of invoice data against purchase orders, contracts, and other supporting documents. Check for discrepancies, duplicate invoices, and compliance with company policies and tax regulations. Resolve any issues or discrepancies by coordinating with vendors, procurement teams, or other stakeholders.

• Communication:

  Liaise with vendors and internal teams to address queries related to invoice status, payments, or corrections. Provide timely updates to relevant stakeholders regarding invoice processing progress.

• Reporting:

  Generate periodic reports on invoice indexing and validation activities, including metrics such as accuracy rates and turnaround times. Identify trends or recurring issues and suggest process improvements.

Qualifications and Skills:

• Proven experience in accounts payable, invoice processing, or a similar role.
• Strong attention to detail and accuracy in data entry and validation.
• Proficiency in using accounting software and systems (e.g., SAP, Oracle, QuickBooks).
• Familiarity with invoice formats, tax regulations, and compliance requirements.

Preferred Qualifications:

• Experience with automated invoice processing tools or OCR (Optical Character Recognition) systems.
• Knowledge of procurement processes and purchase order matching.
• Basic understanding of financial accounting principles.