Account and Administration Executive

Key Responsibilities Accounts & Admin

• Maintain day-to-day accounts in Tally (or other ERP/software).
• Record all financial transactions accurately purchases, sales, bank entries, journal entries.
• Prepare and maintain ledgers, trial balance, profit & loss statements, and balance sheet.
• Assist in the preparation of project-specific cost tracking and financial reports.
• Handle accounts payable and receivable; coordinate with vendors and clients for payments.
• Prepare bank reconciliation statements monthly.
• Process employee reimbursements and petty cash claims.
• Monitor and control project and office expenses.

2. Taxation & Statutory Compliance:

• Ensure timely filing of GST returns (GSTR-1, GSTR-3B, etc.).
• Handle TDS calculations, deductions, payments, and returns.
• Ensure timely PF, ESI, and Professional Tax compliance.
• Coordinate with Chartered Accountants or auditors during statutory audits.
• Maintain proper documentation for taxation and audit purposes.

3. Payroll & HR Support:

• Process monthly payroll and maintain employee attendance records (coordinate with project sites).
• Maintain employee records onboarding, leaves, contracts, KYC, etc.
• Handle salary disbursements and resolve related employee queries.
• Assist in recruitment coordination and HR administrative functions.

4. Administration:

• Manage office administration stationery, housekeeping, utilities, insurance renewals, etc.
• Coordinate logistics for travel, meetings, and accommodations.
• Support documentation for government licenses, tenders, and project approvals.
• Maintain project-wise document filing invoices, purchase orders, work orders, etc.
• Coordinate vehicle or equipment rentals and usage tracking (if applicable).

5. Procurement & Vendor Coordination:

• Support procurement by maintaining purchase records and coordinating with vendors.
• Assist in obtaining quotations, preparing comparative statements, and issuing POs.
• Follow up for material delivery schedules and invoice submissions.

6. Project Coordination (Admin Level):

• Support project teams with administrative requirements (ID cards, labor registration, etc.).
• Maintain project-level documentation such as work orders, site reports, and manpower logs.

Skills & Qualifications:

• Bachelor's degree in Commerce, Finance, or Business Administration.
• 35 years of experience in accounts and admin roles, preferably in construction or contracting industry.
• Proficiency in accounting software (Tally ERP 9/Prime, Excel, etc.).
• Good knowledge of Indian taxation and statutory laws (GST, TDS, PF/ESI).
• Strong organizational and communication skills.
• Ability to manage multiple tasks and deadlines.