Team Assistant

Entity:

Customers & Products

Job Family Group:

Business Support Group

Job Description:

Job Purpose :

The Team assistant will support the ASPAC Supply Chain Manager on a wide range of administrative and coordination support tasks for the teams.

Key Accountabilities:

The responsibilities of the role will vary dependent upon business needs but are likely to include:

Coordinates meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance
Coordinates domestic and international travel arrangements, including acquiring visas/appropriate travel permits etc.
Communicates and/or coordinates with various individuals and/or departments on agreed agenda.
Ensures files are maintained and up-to-date and material is easily retrievable. Handle relative payments and keep record of budget & expenses.
Implements detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
Displays a high degree of availability and timely responsiveness to demands of position
Handle mobile phone, subscription, credit and business cards matters
Ad-hoc project and event support and other duties as assigned.
Handle administration and coordination tasks within Delegation of Authority

Education

Minimum GCSE Maths, English or equivalent

Experience

Experience and a record as a team assistant in a similar role.
Full range of skills including organisation, prioritising and forward planning.
Strong MS office skills

Skills & Proficiencies

Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and manner.
Strong interpersonal skills - at liaising with customers at all levels of management in a correct manner.
Good interpersonal skills. Good at prioritizing tasks.
Emotionally resilient and calm under pressure.
Conversant with the processes and practices that impact their role. (e.g. travel policy; e-expenses; booking external meetings and venues; etc.)
Experience of delivering to a large team
Must be comfortable dealing with data with good attention to detail

At bp, we provide the following environment and benefits to you:

A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued
Possibility to join our social communities and networks
Learning opportunities and other development opportunities to craft your career path
Life and health insurance, medical care package
And many other benefits.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is not available for remote working

Skills:

Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.