Recruiter Specialist

Role & responsibilities

Recruitment:

• Sourcing active and passive candidates through various platforms (LinkedIn,

job boards, employee referrals, etc.).

• Screen candidate profiles based on job requirements and share qualified

profiles with the recruiting team.

• Schedule and coordinate interviews between candidates and hiring

managers.

• Build and maintain talent pipelines for critical and recurring roles.

• Formally roll out offers to selected candidates and coordinate for offer

acceptance.

• Engage and maintain strong communication with selected candidates to

ensure smooth transitions until their joining.

• Conduct candidate engagement activities to strengthen the pre-hiring

experience and ensure a healthy joining ratio.

• Manage and update candidate data accurately in the ATS (Lever).

• Track, monitor, and report sourcing activity and candidate status regularly.

• Communicate consistently with recruiters and hiring managers regarding

candidate status, onboarding timelines, and expected joinings.

Onboarding Coordination:

• Coordinate end-to-end onboarding processes for new hires, ensuring a

seamless experience.

• Collaborate with IT, Facilities, and HR Operations teams to ensure they have

the necessary information well in advance, enabling a smooth onboarding

experience on Day 1.

• Serve as the primary point of contact for new hires during their onboarding

journey.

• Maintain and update onboarding trackers and ensure timely documentation.

• Trigger and manage the end-to-end India Background Verification (BGV)

process, ensuring timely closures.

• Track BGV progress, follow up on pending cases, and escalate any red or

amber flags for resolution.

• Ensure compliance with company policy and timelines for all BGV activities.

• Raise and highlight any pending cases or background verification amber/red

flags for resolution.

• Ensure strict adherence to onboarding processes and governance.

• Prepare and maintain weekly, monthly, and quarterly dashboards for

management review and audits.

Additional Responsibilities:

• Take on additional responsibilities as and when needed to support the

recruiting and onboarding functions effectively.

WHAT YOU BRING:

• 6+ years of experience in talent acquisition and onboarding coordination,

preferably in a fast-paced or product-based environment.

• Strong sourcing skills with proven ability to engage both active and passive

candidates across various platforms.

• Familiarity with Applicant Tracking Systems (preferably Lever) and hands-on

experience in managing candidate pipelines.

• Proven experience in handling India Background Verification (BGV)

processes end-to-end, including:

• Initiating BGV requests and tracking progress.
• Coordinating with third-party vendors for timely closures.
• Following up on pending cases and escalating red/amber flags.

• Ensuring accurate documentation and compliance with company guidelines.

•

• Excellent coordination and organizational skills with the ability to manage

multiple stakeholders and timelines effectively.

• High attention to detail and process adherence, especially in offer rollout,

onboarding documentation, and background verification.

• Strong interpersonal and communication skills, with a candidate-first mindset

and ability to build rapport quickly.

• Proficiency in Excel and PowerPoint for maintaining trackers and preparing

reports/dashboards.

• Ability to work independently, take initiative, and thrive in a collaborative team

environment.

• A problem-solving approach and readiness to take on new challenges to

support the evolving needs of the recruitment function.