Pharma Procurement/Purchase- Manager

Job Description (JD) for a Pharma Warehouse Procurement Manager for a pharmaceutical distribution/ retail organization:

Job Title: Procurement Manager Pharma Warehouse

Department: Supply Chain / Procurement

Location: Ekkatuthangal, Chennai

Reports to: Director

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Job Purpose:

To manage the procurement activities for pharmaceutical products ensuring optimal inventory levels, cost efficiency, quality compliance, and timely availability of stock at the warehouse level. Responsible for vendor management, purchase planning, regulatory compliance, and coordination with warehouse and finance teams.

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Key Responsibilities:

1. Procurement & Inventory Planning

Forecast demand and plan procurement based on sales trends and warehouse consumption.

Maintain optimal stock levels to avoid stock-outs and overstocking.

Place timely purchase orders in alignment with demand and lead times.

2. Vendor Management

Identify, evaluate, and negotiate with pharmaceutical suppliers and manufacturers.

Maintain strong relationships with approved vendors and monitor performance.

Ensure supplier compliance with drug license, regulatory standards, and quality norms.

3. Cost Control

Negotiate prices and credit terms with vendors to ensure cost-effective purchases.

Monitor market price trends and adjust procurement strategies accordingly.

4. Quality & Compliance

Ensure procurement of drugs complies with legal and regulatory requirements (e.g., GMP, Drug Control Authority).

Work with the quality assurance team to validate supplier certifications and documentation.

5. Coordination & Documentation

Collaborate with warehouse, finance, and operations teams for smooth inward and GRN processes.

Ensure accurate and timely documentation of purchase orders, invoices, and delivery challans.

6. MIS & Reporting

Maintain procurement logs and provide regular reports on purchase efficiency, vendor performance, and stock turnover.

Implement and manage procurement KPIs.

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Key Performance Indicators (KPIs):

Vendor delivery lead time adherence

Purchase cost savings achieved

Stock availability rate (% of no-stock-outs)

Procurement cycle time

Inventory turnover ratio

Number of non-compliance incidents

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Qualifications & Skills:

Graduate/Postgraduate in Pharmacy, Supply Chain Management, or related field

5+ years of experience in pharmaceutical procurement or warehouse supply chain

Knowledge of pharmaceutical regulations and procurement software (ERP/SAP preferred)

Strong negotiation, analytical, and communication skills

Attention to detail with a focus on compliance and cost-efficiency