Personal Secretary

provides comprehensive administrative and clerical support, ensuring smooth operations and efficiency for the MD and the organization

• Administrative Support:

  Managing the MD's calendar, including scheduling meetings, appointments, and travel arrangements.

• Communication and Coordination:

  Acting as the first point of contact for internal and external stakeholders, handling correspondence, emails, and phone calls.

• Meeting Management:

  Organizing and attending meetings, taking detailed minutes, and distributing them promptly.

• Travel and Event Planning:

  Arranging travel, accommodations, and other logistical needs for the MD and related events.

• Document Preparation:

  Preparing and organizing documents, reports, and presentations.

• Confidentiality:

  Handling sensitive and confidential information with discretion and professionalism.

• Office Management:

  Supporting office operations, including managing phone calls, distributing mail, and ordering supplies.

• Special Projects:

  Assisting with ad-hoc tasks and special projects as assigned by the MD.

Required Skills:

• Organizational Skills:

  Strong ability to prioritize tasks, manage time efficiently, and keep track of multiple responsibilities.

• Communication Skills:

  Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external contacts.

• Proficiency in MS Office Suite:

  Experience with Word, Excel, PowerPoint, and Outlook.

• Time Management:

  Ability to multitask and prioritize in a fast-paced environment.

• Confidentiality and Discretion:

  Maintaining sensitive information with utmost confidentiality.

• Problem-Solving:

  Proactive in identifying and resolving issues.

• Interpersonal Skills:

  Ability to work effectively with others and build strong working relationships.