Office Coordinator

We are seeking an experienced office coordinator who oversees all administrative functions within an organization, providing strategic leadership by managing day-to-day operations, supervising staff, implementing efficient systems, and ensuring smooth workflow across departments, often with a focus on complex projects and high-level decision-making, while maintaining a positive and productive work environment. Desired Skill • Proven experience as an Office Manager with a strong track record of managing administrative operations. • Excellent leadership and supervisory skills, including the ability to motivate and develop a team. • Strong organizational and time management skills to prioritize tasks and meet deadlines. • Exceptional communication and interpersonal skills to effectively interact with diverse stakeholders. • Proficiency in Microsoft Office Suite and other relevant administrative software. • Ability to work independently and as part of a team. • Detail-oriented with a focus on accuracy and quality. Job Description • Leadership and Supervision o Lead and manage a team of administrative staff, including receptionists, assistants, and other office support personnel. o Assign tasks, delegate responsibilities, and monitor performance to ensure efficiency and quality standards are met. o Conduct performance reviews, provide feedback, and identify training needs for team members. • Operational Management: o Develop and implement comprehensive administrative procedures and policies to streamline office operations. o Manage office budget, including expense tracking, vendor management, and cost control. o Oversee facility management, including maintenance, repairs, and lease renewals. o Coordinate office logistics such as mail distribution, courier services, and supply inventory. • Project Coordination: o Manage complex projects, including scheduling, task allocation, and progress monitoring. o Collaborate with cross-functional teams to ensure project deadlines are met. o Coordinate and facilitate meetings, prepare agendas, and distribute meeting minutes. • Communication and Stakeholder Management: o Act as the primary point of contact for internal and external stakeholders on administrative matters. o Communicate effectively with senior management, providing updates on office operations and addressing concerns. o Foster positive relationships with clients, vendors, and visitors. • Technology and Systems Management: o Implement and manage office technology systems, including software updates and employee training. o Monitor and maintain data integrity within administrative systems. o Explore new technology solutions to enhance office efficiency. Experience Required • Minimum of 8 to 10 years of experience in a office coordinator profile, preferably within the financial services sector Perks and benefits - Salary higher than the industry standards and Quarterly Incentives Role: Senior Office Coordinator Industry Type: Financial Services Employment Type: Full Time, Permanent Location :. Working days and timing : Monday to Friday (9:30 AM - 6:30 PM) Saturday (9:30 AM - 4 PM