Import Documentation Executive

Job Title: Import Documentation Executive Location: Zirakpur Job Type: Full-time Department: Import Operations Job Summary: We are seeking a detail-oriented and experienced Import Documentation Executive to manage and coordinate all documentation related to the import of goods . The candidate will be responsible for ensuring timely and accurate preparation, verification, and processing of import documentation in compliance with regulatory and company requirements. Key Responsibilities: Prepare, review, and process all import documentation including invoices, packing lists, bills of lading, certificates of origin, and other required shipping documents. Coordinate with overseas suppliers, freight forwarders, and customs agents to ensure timely delivery and clearance of shipments. Ensure all documentation complies with international trade laws, customs regulations, and internal policies. Maintain up-to-date records of all shipments and import-related files for audits and internal reference. Track and monitor the status of shipments and communicate any delays or issues to relevant stakeholders. Liaise with finance, warehouse, and procurement teams to ensure smooth import operations. Submit documentation to relevant authorities such as customs, port authorities, and regulatory bodies . Stay updated with import regulations, duty structures, and trade compliance updates. Assist with import-related queries and resolve documentation issues promptly. Required Skills & Qualifications: Bachelor’s degree in International Business, Logistics, Supply Chain, or a related field. 1–3 years of experience in import documentation or international logistics. Familiarity with customs clearance processes , Incoterms, and HS codes. Proficient in Microsoft Office, especially Excel and Word. Strong organizational skills and attention to detail. Good communication and coordination skills. Knowledge of ERP or import documentation software (SAP, Oracle, etc.) is an advantage. Understanding of foreign trade policies and shipping terms. Key Performance Indicators (KPIs): Accuracy and completeness of import documentation On-time submission of documents to customs and authorities Shipment clearance time Compliance rate with import regulations Coordination efficiency with internal and external stakeholders Compensation & Benefits: Competitive salary based on experience Health and insurance benefits Performance bonuses (if applicable) Paid time off and statutory holidays Job Types: Full-time, Permanent Pay: ₹10,000.00 - ₹17,000.00 per month Benefits: Cell phone reimbursement Health insurance Internet reimbursement Paid sick time Schedule: Day shift Morning shift Supplemental Pay: Performance bonus Work Location: In person