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Global HR Shared Services & Admin Cordinator

2 years

0 Lacs

India

Posted:5 days ago| Platform: Linkedin logo

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Skills Required

communication zones collaborative data hris payroll compliance onboarding offboarding provisioning tracking formatting metrics triage integration workflow support maintenance documentation audit evidence storage workday excel collaboration slack zoom sharepoint

Work Mode

Remote

Job Type

Full Time

Job Description

Location:

Department:

Employment Type:


This role will serve as a centralized resource for high-accuracy administrative tasks and HR process support.

The ideal candidate will have a background in HR administration, excellent organizational and communication skills, and comfort working across time zones with the assistance of collaborative tools.

What you’ll be doing:

HR Support

  • Maintain and update employee data across HR systems (HRIS, payroll tools, and compliance trackers)
  • Assist with onboarding/offboarding tasks such as account provisioning checklists, background check tracking, and document collection
  • Coordinate recurring HR trainings and monitor completion rates
  • Prepare and organize employee files for internal and external audits
  • Assist in generating and formatting standardized workforce dashboards and HR metrics (turnover, headcount, etc.)
  • Help log and triage IT and system integration tickets related to onboarding, access provisioning, or other workflow bottlenecks
  • Support the creation and maintenance of HR documentation and internal HR knowledge bases
  • Serve as a liaison for offshore administrative tasks between local HR/IT and other global departments

Audit & Compliance

  • Gather and validate employee records and HR documentation required for internal and external audits
  • Support the HR and compliance teams by tracking evidence submissions, due dates, and audit trail maintenance
  • Work with internal systems to ensure accurate metadata tagging and file storage

What we are looking for:

  • 2+ years of experience in HR, administrative operations, or shared services roles
  • Strong familiarity with HRIS platforms (e.g., BambooHR, Workday, UKG), Excel/Google Sheets, and document control systems
  • Ability to take calls with U.S.-based colleagues in early morning or late afternoon hours to align with EST, CST, and PST-based project teams.
  • Excellent written and verbal communication skills in English
  • Experience with collaboration tools (Slack, Coda, Box, Zoom, SharePoint, etc) a plus
  • Strong attention to detail and a proactive approach to task management
  • Comfort working some hours that are compatible with West Coast USA.

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