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Front Office and Admin Associate

0 years

2 - 6 Lacs

Bengaluru

Posted:1 week ago| Platform: GlassDoor logo

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Skills Required

research healthcare support management communication recruitment coordination engagement crm database documentation data reports calibration schedule compliance report excel word powerpoint

Work Mode

On-site

Job Type

Part Time

Job Description

About the job

About Us:
MS Clinical Research Pvt Ltd (MSCR) is a pioneering clinical research organization committed to advancing healthcare and life sciences through innovative research and collaborations. We are expanding our team and are seeking motivated individuals to help us grow our business footprint.

Job Summary:
We are seeking a proactive and organized Front Office Associate to support the management of clinical study volunteers and ensure smooth front desk and administrative operations. The ideal candidate will have strong communication skills, attention to detail, and a customer-centric approach. This role involves active interaction with volunteers, including recruitment, coordination, and engagement. Experience with CRM systems is a plus.
Key Responsibilities:
  • Recruit and onboard new volunteers for clinical trials as per study requirements.
  • Maintain and update the subject/volunteer database with accuracy and confidentiality.
  • Interact with volunteers throughout the study cycle to ensure a positive experience.
  • Handle phone calls, emails, and queries related to clinical tests.
  • Coordinate with internal teams to manage appointment schedules and study timelines.
  • Ensure proper documentation, data entry, and record-keeping for all volunteers.
  • Manage front desk operations, including visitor handling and basic administrative tasks.
  • Assist in preparing reports and maintain the confidentiality of volunteer data.
  • Operate, handle, and maintain instruments as per SOPs and user manuals.
  • Document instrument usage and ensure timely calibration with appropriate records.
  • Support floor coordination for ongoing study activities.
  • Schedule volunteer visits and follow up to ensure compliance and attendance.
  • Promptly report any anomalies or concerns to the line manager and follow up until resolution or escalation.

Key Requirements:
  • Bachelor’s degree or equivalent experience in administration, life sciences, or front office roles.
  • Strong proficiency in MS Office (Excel, Word, Outlook, PowerPoint) and general computer skills.
  • Excellent communication, interpersonal, and coordination skills.

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