Export Documentation Executive

• An Export Documentation Executive is responsible for preparing, processing, and managing all necessary paperwork for international shipments, ensuring compliance with export regulations and facilitating smooth international transactions.
• They coordinate with various stakeholders, including clients, customs authorities, and logistics teams, to ensure timely and accurate delivery of goods.

• Key Responsibilities:

• Document Preparation and Processing:

Creating and verifying export documents such as invoices, packing lists, bills of lading, and certificates of origin.

• Compliance:

Ensuring all export activities adhere to international trade regulations, customs requirements, and company policies.

• Coordination:

Collaborating with shipping agents, freight forwarders, and internal departments (e.g., logistics, sales) to streamline the export process.

• Record Keeping:

Maintaining accurate and organized records of all export documentation for future reference and audits.

• Communication:

Effectively communicating with clients, vendors, and other stakeholders regarding shipment status, documentation requirements, and any issues that arise.

• Problem Solving:

Addressing any discrepancies or issues related to export documentation or shipment processes.

• Tracking and Reporting:

Monitoring shipment progress and providing regular updates to relevant parties, as well as generating reports on export activities.

• Inventory Management:

Monitoring and managing inventory levels to ensure sufficient stock for export while minimizing excess.

• Negotiation:

Negotiating with freight forwarders and other logistics providers to secure the best shipping rates and routes.

• Customs Clearance:

Preparing and submitting necessary documents for customs clearance at the port of origin and destination.

• Required Skills and Qualifications:

• Education:

Bachelor's degree in international business, logistics, or a related field is often preferred.

• Experience:

Relevant experience in export documentation, international trade, or logistics is crucial.

• Knowledge:

A strong understanding of export regulations, customs procedures, and international trade practices.

• Skills:

Excellent communication, organizational, and problem-solving skills, with attention to detail and accuracy.

• Technical Proficiency:

Proficiency in relevant software and tools used for documentation and logistics management.
In addition to these core responsibilities and qualifications, an Export

• Documentation Executive may also be involved in:

• Developing and maintaining relationships with key suppliers and customers.

• Staying updated on changes in export regulations and trade agreements.

• Identifying and implementing process improvements to enhance efficiency and reduce costs.

• Training and mentoring junior staff members.
• Tamil candidates only

Job Type: Full-time

Pay: ₹8,714.94 - ₹30,539.51 per month

Work Location: In person