Executive Assistant To Director

Role & responsibilities

• Calendar & Travel Management
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, etc.
• Maintain an organise all official paper and electronic documents.
• Create, update and manage internal databases.
• Uphold a strict level of confidentiality.
• Providing Executive Support to Management team.
• Preparing and editing correspondence, reports, and presentations.
• Maintaining appointment schedules by planning and scheduling meetings, conferences, etc.
• Organising internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required.
• Taking care of assigned general administration activities.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analysing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.

Preferred Candidate Profile

• Graduate in any discipline with certification in Executive Assistant Role
• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Ability to organise a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Excellent verbal and written communications skills
• Adhere to Organization/Project Process Standards and Guidelines.
• Diligence, accuracy, reliability and high level of commitment