Executive Assistant to Chief Executive Officer

Company Overview

Logile is the leading retail labor planning, workforce management, inventory management and store execution provider deployed in thousands of retail locations across North America, Europe, Australia, and Oceania. 

Our proven AI, machine-learning technology and industrial engineering accelerate ROI and enable operational excellence with improved performance and empowered employees. Retailers worldwide rely on Logile solutions to boost profitability and competitive advantage by delivering the best service and products at optimal cost. 

From labor standards development and modeling to unified forecasting, storewide scheduling, and time and attendance, to inventory management, task management, food safety, and employee self-service, we transform retail operations with a unified store-level solution. One Platform for store planning, scheduling and execution.  For more information, visit www.logile.com.  

Job Summary:

This support role is responsible for providing high-level administrative support to the CEO, managing his complex calendar, arranging travel, handling confidential communications, preparing documents, coordinating meetings, and anticipating their needs to ensure smooth daily operations and effective decision-making, often acting as a "gatekeeper" to the CEO's time and prioritizing critical matters; requiring exceptional organizational, communication, and discretion skills to effectively support the company's top leader. 

Key Responsibilities:

• Calendar Management:

   
• Proactively manage the CEO's calendar, scheduling meetings, appointments, and internal/external calls, ensuring time is allocated efficiently.  

• Communication Management:

   
• Screen incoming calls and emails, prioritize and route accordingly, draft correspondence on behalf of the CEO, and manage sensitive communications.  

• Travel Arrangements:

   
• Plan and coordinate complex travel itineraries, including booking flights, accommodations, and ground transportation.  

• Meeting Preparation:

   
• Prepare agendas, gather relevant materials, take meeting minutes, and follow up on action items.  

• Document Management:

   
• Prepare presentations, reports, and other documents as needed, ensuring accuracy and professional formatting.  

• Executive Support:

   
• Conduct research, compile data, and provide information to support the CEO's decision-making.  

• Board and Stakeholder Interaction:

   
• Coordinate with the Board of Directors, providing administrative support for board meetings and related activities.  

• Project Management:

   
• Assist with specific projects assigned by the CEO, managing timelines and deliverables.  

• Confidentiality:

   
• Maintain strict confidentiality regarding sensitive information related to the CEO and the company. 

Job Location & Schedule:

• This job is an onsite job at Logile Bhubaneswar Office. 
• It is expected that the selected candidate will be available to work flexible hours to support the CEO’s work hours with maximum overlap. 

Skills & Experience:

• Mandatory 

• Exceptional Organizational Skills

    
• Ability to manage multiple priorities, deadlines, and complex schedules effectively.  

• Strong Communication Skills

    
• Excellent written and verbal communication to effectively interact with internal and external stakeholders 

• Proactive and Anticipatory skills

   
• Ability to anticipate the CEO's needs and proactively address issues 

• Discretion and Confidentiality

   
• Maintain high levels of confidentiality regarding sensitive information 

• Technical Proficiency:

    
• Expertise in Microsoft Office Suite, calendar management tools, and other relevant software  

• Professionalism and Etiquette

   
• Maintain a professional demeanor and appropriate business etiquette when representing the CEO 

Desirable

• Post Graduate / Graduate degree with good academic record 
• Extensive experience in multi-tasking  
• Experience 
• 5-7 years of post PG/Graduation experience  
• Experience in senior EA roles preferably in the s/w industry 

Opportunities for Growth:

• The right person can grow as a member of the Company’s strategy and operations function