Executive Assistant

Job Title:

Job Summary:

Executive Assistant

Key Responsibilities:

• Manage and organize daily schedules, calendars, and appointments for senior executives
  
• Coordinate internal and external meetings, including agenda preparation, MoMs, and action tracking
  
• Serve as a liaison between top management and internal departments (project, procurement, and site teams)
  
• Maintain and handle confidential business and technical documents with discretion
  
• Monitor and manage project-related documents, drawings, and follow-ups related to formwork or fabrication
  
• Assist in preparing reports, presentations, and status updates for management
  
• Coordinate travel plans, logistics, and accommodation for site visits or external meetings
  
• Follow up with vendors, suppliers, and site teams on behalf of leadership
  

Required Skills & Qualifications:

• Minimum 3 years of experience as an Executive Assistant in construction, formwork, or heavy fabrication industries
  
• Strong organizational and multitasking abilities with attention to detail
  
• Excellent verbal and written communication skills
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), email, and calendar management tools
  
• Ability to work under pressure, manage priorities, and handle sensitive information
  
• Bachelors degree in any discipline (technical or engineering background is a plus)
  

Preferred Background:

• Previous experience supporting Project Heads, Directors, or CXOs in engineering or infrastructure domains
  
• Understanding of construction processes, technical documentation, and site-level operations
  
• Familiarity with structural/formwork components and construction workflows
  
• Residing in or willing to relocate to

  Pune