Executive Assistant (Female)

Description:

Role: Office Coordinator cum EA

Employment Type: Full Time, Permanent

Location : Corporate Office - Naraina Vihar - Ring Road, Above Naraina Metro Station.

Working days and timing :

Monday to Friday (9:30 AM - 6:30 PM)

Saturday (9:30 AM - 4:00 PM)

Job Description

We are seeking an experienced office coordinator who oversees all administrative functions within an organization, providing strategic leadership by managing day-to-day operations, supervising staff, implementing efficient systems, and ensuring smooth workflow across departments, often with a focus on complex projects and high-level decision-making, while maintaining a positive and productive work environment.

Desired Skill

Proven experience as an Office Manager with a strong track record of managing administrative operations.

Excellent leadership and supervisory skills, including the ability to motivate and develop a team.

Strong organizational and time management skills to prioritize tasks and meet deadlines.

Exceptional communication and interpersonal skills to effectively interact with diverse stakeholders.

Proficiency in Microsoft Office Suite and other relevant administrative software.

Ability to work independently and as part of a team.

Detail-oriented with a focus on accuracy and quality.

Leadership and Supervision

o Lead and manage a team of administrative staff, including receptionists, assistants, and other office support personnel.
o Assign tasks, delegate responsibilities, and monitor performance to ensure efficiency and quality standards are met.

o Conduct performance reviews, provide feedback, and identify training needs for team members.

Operational Management:

o Develop and implement comprehensive administrative procedures and policies to streamline office operations.

o Manage office budget, including expense tracking, vendor management, and cost control.

o Oversee facility management, including maintenance, repairs, and lease renewals.

o Coordinate office logistics such as mail distribution, courier services, and supply inventory.

Project Coordination:

o Manage complex projects, including scheduling, task allocation, and progress monitoring.

o Collaborate with cross-functional teams to ensure project deadlines are met.

o Coordinate and facilitate meetings, prepare agendas, and distribute meeting minutes.

Communication and Stakeholder Management:

o Act as the primary point of contact for internal and external stakeholders on administrative matters.

o Communicate effectively with senior management, providing updates on office operations and addressing concerns.

o Foster positive relationships with clients, vendors, and visitors.

Technology and Systems Management:

o Implement and manage office technology systems, including software updates and employee training.

o Monitor and maintain data integrity within administrative systems.

o Explore new technology solutions to enhance office efficiency.

Experience Required

Minimum of 5 to 10 years of experience in a office coordinator profile, preferably within the financial services sector

Perks and benefits - Salary higher than the industry standards and Quarterly Incentives

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Fixed shift
• Morning shift

Supplemental Pay:

• Performance bonus
• Quarterly bonus

Experience:

• Administration : 5 years (Required)
• Executive Assistant: 5 years (Required)
• Office Coordinator: 5 years (Required)

Language:

• English (Required)

Work Location: In person