Document Controller

Role Summary Dedicated to managing the information flow of drawings and documents for the projects assigned by the UK Document control team and for the works being done out of India offices

Description for Internal Candidates

• Computer literacy, in particular email and Microsoft software packages and Adobe Acrobat
• Excellent organisational and multitasking skills
• The ability to be conscientious and methodical within a working environment with a strong eye for detail.
• Excellent team-working and communication skills with the ability to building good relationships with internal and external clients
• Ability to manage their own time/work load.
• Knowledge and experience of CAD would be an advantage, but not essential
• >5 Years of Work Experience.
• Hands on experience on Aconex, Autodesk, and Projectwise.

Responsibilities for Internal Candidates

• Establish and maintain Document Management processes
• Monitor processes to ensure the project teams comply with all requirements
• Control information flows internally and externally in accordance with the document management requirements
• Issue drawings and documents in accordance with Quality Assurance and project document management procedures.
• Receive and/or down load electronic drawings and documents, file in the appropriate system and maintain a drawings received schedule.
• Coordinate the issue and receipt of drawing information to the offshore CAD facility.
• Circulate received/downloaded electronic documents to project team.
• Maintain a register of incoming and outgoing information.
• Upload drawings and documents onto electronic document management systems in accordance with the deliverables schedule provided by the Project Manager.
• Work with the team leader and engineering teams to plan the delivery of information to ensure information is issued on time.
• Monitor progress and performance and report to the relevant Project Manager.
• Coordinate document review workflows and distribute to the relevant team members.
• Checking the quality of documents to ensure compliance with project procedures and processes.
• Filing of electronic correspondence in accordance with Quality Assurance and project document management procedures

Qualifications

• Graduate,Diploma, Bsc, BA