Assistant Registrar

Key Roles & Responsibilities

1. Academic Administration

• Assist in the preparation, updating, and maintenance of academic records of UG & PG students (MBBS, MD/MS, etc.)
  
• Facilitate the timely conduct of admissions, examinations, and convocation-related processes.
  
• Coordinate with departments and faculty for academic timetables, schedules, and NMC compliance documentation.
  
• Ensure compliance with guidelines issued by the National Medical Commission (NMC), affiliating University, and other regulatory bodies.
  

2. Administrative Support

• Maintain official communication with internal departments and external regulatory authorities.
  
• Prepare official letters, notices, and circulars as per institutional guidelines.
  
• Assist in organizing Governing Body / Academic Council / IQAC / Curriculum Committee meetings.
  
• Draft minutes of meetings and ensure follow-up of action items.
  

3. Student & Faculty Support

• Address student-related queries regarding academic matters, eligibility, migration, or certification.
  
• Assist faculty with administrative support for events, academic submissions, and workload planning.
  
• Oversee issuance of ID cards, bonafidely certificates, transfer certificates, etc.
  

4. Regulatory & Accreditation Compliance

• Coordinate documentation for NMC inspections, NABH/NABL/NAAC accreditation, or QS/I-GAUGE audits.
  
• Ensure proper filing and archiving of all institutional records and correspondences.
  

5. IT & Data Management

• Handle ERP systems, student database software, and digital filing systems.
  
• Generate academic and administrative reports periodically as required.
  

Preferred Candidate Profile

• Education

  : Graduate/Postgraduate degree in Administration / Management / Life Sciences / Healthcare / Law. (Additional certification in hospital/academic administration is a plus.)

• Experience

  : 35 years in an academic or administrative role, preferably in a medical college or university setup.

• Skills

  :
• Strong communication skills (written and verbal) in English.
  
• Proficiency in MS Office, file management systems, and academic ERP tools.
  
• Knowledge of medical college functioning and NMC regulations.
  
• Organizational skills, attention to detail, and discretion with confidential information.