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Assistant Facilities Manager

Jones Lang LaSalle Property Consultants (India) Pv t. Ltd.

6 - 11 years

2 - 6 Lacs

Pune

Posted:1 day ago| Platform:

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Skills Required

vendor management data interpretation budgeting procurement facility management service quality data analysis facilities management estate housekeeping housekeeping management recruitment amc management services administration management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Key Responsibilities:

Budget & Procurement:

Assist in preparation and tracking of the facility management budget.
Raise purchase requests for facility-related goods and services.
Track consumption of consumables and stock inventory.
Identify cost-saving opportunities without compromising service quality.
Track and monitor budgets related to facilities management, ensuring cost control and compliance with financial plans.

Vendor & Invoice Management:

Coordinate and liaise with vendors and service providers to ensure timely delivery of services and supplies; monitor performance, and compliance.
Collect and verify vendor bills/invoices, ensuring proper documentation before submission.
Follow up with internal teams (procurement, finance) for timely approvals and payments.
Prepare, maintain, and analyze MIS reports related to facilities operations cost, budgets, and vendor performance.

General:

Ensure safety and statutory compliance for all vendors and internal operations.
Manage AMC/contract renewals and documentation.
Conduct data analysis to identify trends, inefficiencies, and opportunities for cost savings and process improvements.
Support the Facility team if required during unavailability of team members in facility ops
Assist in contract management and vendor performance evaluation based on data insights.
Maintain accurate records of all transactions and operational data for reporting purposes.
Collaborate with internal teams to address facility-related issues promptly.
Support the Facilities Manager in administrative and operational tasks as needed.

Key Skills & Competencies:

Excellent vendor management and negotiation skills.
Strong understanding of budgeting and procurement processes.
Good command over MS Excel, Outlook, and facility-related software/tools.
Strong analytical and data interpretation skills and interpersonal skills.
Ability to handle multi-location operations (if applicable) and multitask under pressure.

Qualifications & Experience:

Graduate in any discipline. Preferred: Diploma or certification in Facility Management / Operations.
6 years of relevant experience in facility management or property operations.
Exposure to corporate/commercial real estate environments preferred.

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