Admin Executive with 1+ years of exp forAhmedabad office

Intesols specialize in providing effective digital solutions for your business. We're a team of experts in all digital areas across creative, management and technology working with over 800+ businesses and brands in Australia .

We strive to build partnerships with our clients and other agencies. Our goal is to provide intelligent and customized digital solutions to businesses. Whether it's web design, mobile apps, e-catalog, e-commerce store or online marketing we have some of the best talent at our disposal..

We will provide:

• Freedom to apply innovative techniques
• Transparent and supportive working culture
• Platform to excel and grow
• Leadership opportunity
• Work / Life balance environment
• 33 leaves in a year.
• Shift timings : 09:00 AM to 06:30 PM (Monday to Friday) (2nd & 4th Saturdays are working)
• one year of working commitment is compulsory.
• Company Website : https://www.intesols.com.au/
• Currently 125+ employees are working with us.

The Administrative Executive is responsible for overseeing the efficient operation of office administration, housekeeping, vendor coordination, and general office management. The ideal candidate will also support HR-related documentation, assist with event planning, and ensure a clean, organized, and well-functioning workplace aligned with the standards of an IT company environment.

Office & Facility Management

• Manage housekeeping agency operations and ensure regular office cleaning and hygiene.
• Supervise office boys and housekeeping staff, including shift schedules, duties, and daily cleaning reports.
• Maintain cleanliness and functionality of office premises.

Vendor & Procurement Management

• Handle vendor relationships for office supplies, repairs, housekeeping, and services.
• Maintain and regularly update stock sheets of office items, pantry supplies, and utilities.
• Keep records of cost details and ensure proper procurement documentation and purchase orders.

Data Management & Reporting

• Perform data entries for HR-related work .
• Maintain records for attendance, office expenses, vendor payments, and consumables.
• Prepare reports related to office stock, cleaning, and utilities for management review.

Event & Visitor Management

• Assist in-house and external events, workshops, and employee engagement activities.
• Ensure seamless execution of client visits and meetings (setup, hospitality, coordination).
• Assist in annual functions, team-building events, and festive celebrations, team outings.

IT Company Environment Support

• Understand and support the work culture and workflow in an IT company setting.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration or related field preferred.
• 01+ years of experience in office administration.
• Strong command over MS Office (Word, Excel, Outlook) .
• Familiarity with travel booking portals (IRCTC, MakeMyTrip, Goibibo, etc.).
• Good organizational, coordination, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information and staff management.

Preferred Qualities:

• Proactive and detail-oriented.
• Strong sense of responsibility and ownership.
• Positive attitude and willingness to support cross-functional teams.

Working Conditions:

• Office-based role with regular office hours as mentioned above.
• May require occasional extended hours during events or peak periods.

Job Types: Full-time, Permanent

Pay: Up to ₹25,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off

Schedule:

• Day shift
• Fixed shift
• Monday to Friday

Ability to commute/relocate:

• Ambawadi, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Education:

• Secondary(10th Pass) (Preferred)

Experience:

• Admin: 1 year (Required)

Language:

• English (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: In person