Admin Executive

Admin Executive – Roles & Responsibilities (Real Estate Background – 3–4 Years Experience)

1. Site & Office Coordination

• Assist in managing day-to-day operations at project sites and corporate office.
• Coordinate between site staff, project managers, vendors, and HO admin.
• Ensure site offices are maintained with all required supplies and equipment.

2. Document Handling & Filing

• Maintain proper documentation for agreements, approvals, vendor files, attendance sheets, and statutory records.
• Digitize and update admin-related documents for easy access and retrieval.
• Handle filing of incoming/outgoing letters, courier logs, and internal memos.

3. Vendor & Facility Support

• Assist in coordinating with vendors for services like housekeeping, security, stationery, and transport.
• Follow up for quotations, service agreements, and maintenance schedules.
• Track petty cash usage and maintain expense logs.

4. Labour & Manpower Support

• Maintain attendance records and muster rolls for site labor and support staff.
• Coordinate with HR for contractor labor data, ID cards, and deployment reports.
• Keep daily workforce strength data and share reports with the project/admin head.

5. Procurement & Inventory

• Manage local purchase of admin items and consumables for sites.
• Maintain stock registers for stationery, housekeeping items, tools, and PPEs.
• Check material delivery at site and ensure proper entry in inward registers.

6. Travel, Logistics & Events

• Assist in booking local transport, accommodation, and refreshments for visitors and staff.
• Coordinate logistics for internal meetings, site visits, audits, and events.
• Maintain proper records of vehicle usage and fuel reimbursements.

7. Safety & Housekeeping

• Ensure daily housekeeping and sanitation is maintained at project offices.
• Support the safety team in distributing PPE and maintaining stock levels.
• Record any admin or safety issues reported at the site and escalate them.

8. Communication & Reporting

• Draft and send basic emails, memos, and reports to vendors and internal departments.
• Share daily or weekly admin updates and labor reports to senior executives.
• Handle telephone calls, visitor entries, and courier dispatches.

Job Type: Full-time

Pay: ₹25,381.02 - ₹30,088.87 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person