Research Intern

Proposal Writer (Intern)

Duration:

Positions:

Reports to:

Role summary

As a Proposal Writer Intern you will support the presales/proposals team in preparing high-quality proposal content and slide decks for state & federal RFPs (with a strong focus on public sector IT and healthcare/Medicaid opportunities). This is a hands-on learning role: you will draft sections, format documents, assemble compliance artifacts, and coordinate with SMEs and Technical SPOCs. The internship is designed to prepare you for a full-time Proposal Writer / Presales role.

Responsibilities (what you’ll do)

• Draft RFP sections under guidance: Executive Summary, Technical Approach, Staffing Plan, Quality Assurance, Risk Assessment, Work Plan, Past Performance summaries and Compliance Matrix.
• Format and assemble proposal documents: apply Word styles, ensure pagination, create TOCs, apply proposal templates, and prepare final PDFs for submission.
• Create and edit PowerPoint proposal/presentation decks, follow slide templates and help produce visual charts and flow diagrams (coordinate with graphic designer as needed).
• Produce past performance entries (concise S/T/A/R descriptions, measurable outcomes) and ensure alignment to RFP evaluation criteria.
• Build/maintain compliance matrices and crosswalks that map RFP requirements to proposal sections and action owners.
• Coordinate with Technical SPOCs / SMEs to collect technical inputs, follow up on open items, and consolidate responses (including short turnaround pre-bid questions).
• Use Confluence/SharePoint for document versioning and Jira/MS Project or Agile artifacts for timelines (help prepare supporting schedule tables).
• Use AI assistants (ChatGPT) and internal prompting templates to create first drafts and then edit to evaluator-grade quality.

Learning & training (what we’ll teach)

• RFP analysis and evaluation criteria mapping
• Company capability articulation (how to frame My3Tech differentiators for public sector evaluators)
• Formatting & proposal packaging best practices, and using our prompt library to speed drafting.

Required (must-have) skills & attributes

• Currently pursuing or recently completed Bachelor’s degree in English/Communications, Business, IT, Public Policy, Health Informatics or related field (or equivalent practical experience).
• Excellent written English: grammar, concise expression and the ability to write for technical and non-technical audiences.
• Comfortable with Microsoft Word, PowerPoint and Excel (intermediate). Prior experience with SharePoint/Confluence a plus.
• Strong attention to detail and the ability to work under tight deadlines.
• Team player with good communication skills — comfortable coordinating with SMEs and following instructions from senior proposal staff.

Preferred (nice to have)

• Prior internship / coursework in proposals, technical writing or presales.
• Familiarity with public-sector procurement, RFP structure, or healthcare/Medicaid content.
• Experience with Canva or basic slide graphic tools, and a sense for slide/storyboard design. (We use designers but interns often assemble the deck.)

Evaluation & conversion to permanent role

• Duration & evaluation:

  3 months. Performance measured on: quality of written deliverables, adherence to templates, ability to gather SME inputs, turnaround time under deadline, and teamwork/communication.

• Conversion:

  Permanent job offer upon meeting expectations (consistent quality, initiative, and fit). Final decision made by Proposal Manager & HR.