Project Coordinator

Project Planning Scheduling:

• Develop detailed project plans and schedules using

  Microsoft Project (MSP)

  .
• Monitor and update the master construction schedule, ensuring it aligns with agreements made with contractors.
• Develop schedules at both macro and micro levels, categorizing tasks into overall programs, tender schedules, and individual work categories.
• Manage sequencing of activities, ensuring that timelines and project phases are met according to the plan.

Project Governance Coordination:

• Establish effective project governance, processes, and systems to ensure smooth execution.
• Manage the change control process to ensure adherence to project scope and minimize scope creep.
• Ensure consistent project information flow and maintain regular communication with clients, contractors, and internal teams.
• Interface effectively with clients, consultants, and vendors to resolve any project-related issues.

Procurement Resource Management:

• Provide guidance on procurement, ensuring cost-effective solutions and optimal resource allocation.
• Analyze material and manpower resource data, track project requirements, and identify shortfalls well in advance (4-5 months).
• Coordinate long-lead item procurement and material deliveries to prevent project delays.

Financial Estimation Management:

• Monitor project finances and collaborate with financial departments to manage budgets and control costs.
• Prepare accurate cost estimates for tenders, ensuring all documents are complete and quantities are correct.
• Review tender documents for inconsistencies, additional items, and perform thorough checks on quantities and estimates.

Project Reporting Documentation:

• Prepare and distribute formal project progress reports, ensuring key stakeholders are updated.
• Send agenda and Minutes of Meetings (MOM) promptly to all concerned parties.
• Develop and manage schedules for procurement, installation, and project-related milestones.
• Ensure that all project documentation (e.g., contract documents, drawings, change orders) is processed in a timely manner.

Design Coordination Space Optimization:

• Conduct test fits and layouts to optimize space utilization for clients, considering design requirements.
• Ensure that design and construction phases are aligned, and design changes are incorporated into the overall schedule.

Project Execution Risk Management:

• Address delays, emergencies, or site issues, ensuring adherence to proper procedures.
• Define and track overall success criteria for the project, including time, cost, and performance.
• Contribute to business development efforts by identifying new opportunities, assisting with bid proposals, and marketing the company s services.

Additional Responsibilities:

• Identify and cultivate new business opportunities through regular meetings with clients, developers, architects, and vendors.
• Assist with procurement and negotiation of contracts, ensuring cost-effective agreements.
• Ensure quality control and compliance with project specifications and safety standards.

Skills Qualifications:

• Educational Qualification:

  Diploma or Bachelors degree in Civil, Mechanical, Electrical, or Architectural fields.

• Software Proficiency:

  Advanced proficiency in

  Microsoft Office Suite

  , especially

  Microsoft Project (MSP)

  . Knowledge of

  AutoCAD

  is a plus.

• Language Skills:

  Familiarity with

  Tamil

  and

  Malayalam

  (preferred). Experience working in

  Tamil Nadu

  or

  Kerala

  is an added advantage.

• Communication Skills:

  Excellent written and verbal communication skills, with the ability to effectively present information and interact with all stakeholders.

• Problem-Solving:

  Strong critical thinking and problem-solving abilities, with a proactive and hands-on approach.

• Financial Understanding:

  Basic knowledge of financial principles, including budget management and cost estimation.