It Asset Executive

Greetings from NAVSAN!

IT Asset Executive

The IT Asset Specialist is responsible for managing, tracking, and optimizing IT assets throughout their lifecycle to ensure efficiency, compliance, and cost-effectiveness. The role involves asset tracking, audits, reporting, coordination with IT & procurement teams, and adherence to SLA-driven environments. This position includes rotational shifts.

Key Responsibilities

• Maintain accurate records of IT assets from acquisition to disposal.
• Monitor, reconcile, and audit asset inventories, ensuring correct tagging and documentation.
• Conduct periodic asset audits to ensure compliance with ITAM policies and corporate standards.
• Collaborate with procurement, IT, finance, and operations teams to ensure proper asset allocation and utilization.
• Prepare asset performance, utilization, and depreciation reports.

SLA & Compliance

Ensure all asset-related activities adhere to SLA requirements.

• Implement compliance checks and maintain audit readiness for all IT asset processes.

Process Optimization

• Identify and implement process improvements in IT Asset Management workflows.
• Promote best practices aligned with ITIL and ITAM frameworks.

Vendor Coordination

• Coordinate with vendors for repairs, replacements, and warranty claims.
• Maintain proper documentation and communication for vendor-related activities.

SAP Responsibilities

• Create POs in SAP (e.g., ME21N), converting approved requisitions into accurate purchase orders.
• Validate vendor details, material codes, pricing, quantities, and delivery timelines.

Data Management

• Maintain complete and accurate records of POs and related financial documentation.
• Amend POs as required based on updates from requisitions or vendor agreements.

Compliance & Workflow

• Follow procurement approval workflows and ensure adherence to purchasing policies.
• Coordinate with approvers for high-value or exception-based POs.

Vendor Coordination

• Communicate with suppliers to confirm order details and resolve discrepancies.

Reporting

• Generate PO status reports, monitor delivery schedules, and track invoice matching.

Process Improvement

• Suggest improvements in PO creation processes and enhance SAP utilization.

Qualifications

• Bachelor's degree in business administration, Finance, Supply Chain, IT, or a related field.

• 3-5 years of experience in IT Asset Management or IT inventory control.

• ITIL certification - Mandatory.

• ITAM certification - Preferred.

• Experience working in an

  SLA-driven environment Mandatory.

• Strong familiarity with IT asset management tools and ManageEngine systems.

• Advanced Excel skills - Mandatory.

• Strong analytical, documentation, and organizational capabilities.

Skills

• High attention to detail and accuracy.
• Ability to manage multiple priorities under time constraints.
• Excellent communication and stakeholder management abilities.
• Knowledge of compliance standards, audit processes, and ITAM frameworks.

Performance Indicators

• Accuracy and completeness of IT asset records.
• On-time completion of audits, reports, and SLA commitments.
• Reduction of asset discrepancies and losses.
• Improved asset lifecycle cost-efficiency.

Working Hours

• Morning Shift:

  10:00 AM - 7:00 PM

• Evening Shift:

  5:00 PM - 2:00 AM

• Rotational shifts

  apply for global support and extended operations.