Executive Assistant to CEO

JOB DESCRIPTION – EXECUTIVE ASSISTANT (EA) TO CHAIRMAN

Position: Executive Assistant to Chairman
Experience: 4–6 Years
Salary: Negotiable
Location: ——— (Knowledge Park 2 , Greater Noida)
Gender: ——— (FEMALE)

Key Responsibilities1. Administrative Support

• Manage the Chairman’s daily schedule, appointments, meetings, and travel itineraries.
• Organize and maintain calendars, ensuring timely reminders and proper planning.
• Handle emails, calls, correspondence, and official communication on behalf of the Chairman.
• Prepare, review, and edit documents, presentations, and reports.

2. Meeting & Coordination

• Schedule and coordinate high-level meetings, conferences, and board discussions.
• Draft and circulate meeting agendas, minutes, and follow-up actions.
• Liaise with internal departments, clients, government officials, and external stakeholders.

3. Travel & Event Management

• Manage domestic and international travel plans, logistics, hotel bookings, and itineraries.
• Coordinate events, seminars, workshops, and official visits involving the Chairman.

4. Confidential & Strategic Support

• Handle confidential information with absolute integrity and professionalism.
• Assist in reviewing business proposals, project documents, and strategic reports.
• Provide research support and compile data for decision-making.

5. Office & Task Management

• Maintain files, databases, documents, and record systems.
• Track ongoing projects, deadlines, and ensure timely completion of tasks delegated by the Chairman.
• Manage expense reports, reimbursements, and administrative budgets related to Chairman’s office.

6. Communication & Liaison

• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Ensure smooth communication flow and quick resolution of issues.
• Professionally represent the Chairman during meetings and interactions when required.

Required Skills & Competencies

• Excellent communication skills (written & verbal).
• Strong organizational and time-management skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to multitask and work under pressure.
• Strong interpersonal and coordination skills.
• Problem-solving and decision-making ability.

Qualification

• Graduation / Post-Graduation (MBA preferred).
• Experience working with top management or senior leadership is an added advantage.

Job Type: Permanent

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Greater Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 5 years (Required)
• Administrative Support: 5 years (Required)
• Communication & Liaison: 5 years (Required)

Work Location: In person