Executive Assistant

About Us:

Role:

Key Responisbilities

• Manage the Founder’s calendar, scheduling meetings, travel, and appointments efficiently.
• Act as a gatekeeper for calls, emails, and correspondence, ensuring smooth communication flow.
• Prepare reports, presentations, and documents for internal and external meetings.
• Coordinate board meetings, leadership reviews, and investor discussions.
• Work closely with different teams to track ongoing projects, ensuring timely execution.
• Assist in business strategy implementation by gathering data, conducting research, and analyzing reports.
• Streamline operational processes and optimize workflow for better efficiency.
• Liaise with internal teams, investors, external partners, and clients on behalf of the Founder.
• Ensure seamless communication between departments and the Founder’s Office.
• Represent Luma Fertility professionally in external interactions.
• Handle sensitive company and employee information with utmost confidentiality.
• Support the Founder in high-level decision-making by providing key insights and data.

Qualifications & Skills

• 2-3 years as an Executive Assistant, Chief of Staff, or similar role in a startup, healthcare, or corporate setting.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
• Ability to handle high-pressure situations and solve problems proactively.
• High level of professionalism, integrity, and discretion.
• Passion for making a positive impact in the women’s health space is a plus. 
• Experience in a startup or high-growth environment is a plus.